Accounts Payable Specialist

Signature Touch Property Management is seeking an experienced Accounts Payable Specialist to join our growing team. This a full-time position an excellent opportunity to apply your expertise in a dynamic environment, while working closely with management to deliver financial services to a diverse client portfolio. Our collaborative culture provides challenging assignments, exposure to multiple aspects of property accounting, and opportunities for professional growth.

* Position does not qualify for remote work.*

Key Responsibilities:

•  Review and process vendor invoices for accuracy, proper coding, required approvals, and supporting documentation. 

• Enter approved invoices into the accounting system and ensure timely, accurate payments. 

• Reconcile monthly vendor statements and promptly resolve discrepancies. 

• Maintain accurate vendor records, including payment histories and supporting documentation. 

• Support weekly accounting operations such as wire transfers and check runs. 

• Assist with annual 1099 filings and maintain accurate Certificates of Insurance (COI) and W-9 documentation. 

• Ensure compliance with internal accounting policies and established procedures. 

• Research and resolve account discrepancies through analysis and corrective adjustments. 

• Support month-end closing activities and assist with financial reporting. 

• Collaborate with the accounting team and management to streamline processes and enhance department efficiency. 

• Provide administrative and accounting support as needed across the department.

Qualifications:

•  High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or a related field preferred. 

• Minimum of 1–2 years of professional accounting experience. 

• Experience in real estate, property management, or association accounting strongly preferred. 

• Solid understanding of basic accounting and bookkeeping principles. 

• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis, charts). 

• Strong working knowledge of Microsoft Word, PowerPoint. 

• Proficient in online financial systems and adept at navigating digital accounting and reporting platforms. 

• Exceptional attention to detail and accuracy. 

• Excellent written and verbal communication skills. 

• Strong organizational and time management abilities, with the capacity to handle multiple priorities. 

• Demonstrated ability to shift focus and reallocate resources in response to changing deadlines or priorities. 

• Team-oriented attitude with a willingness to learn and contribute to department success.

Benefits:

•  Full-Time 

• Pay: $20.00 - $23.00 per hour 

• Accrued Paid Time Off (Sick Time & Vacation Time) after 90 days. 

• Concierge doctor service 

• 40 every week. Biweekly payroll. 

• Holiday's Off: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day & After, Christmas Eve & Christmas Day. 

• Healthcare Packages 

• 401K and 401K matching 

• Monthly cell stipend after 90 days

Additional Important Information: 

• This position does NOT qualify for remote work. 

• We do not cover relocation cost. 

• Valid driver's license 

• Applicants must be able to pass drug test before beginning employment. In addition, we reserve the right to request random drug screenings. 

• One position open.

Send resume to [email protected].

We are an equal employment opportunity employer.